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Humanities Information Systems

Humanities Information Systems Home Page

Web Services

COH World Wide Web Policy

Mission

The purpose of the College of Humanities World Wide Web (WWW) service is to foster the intellectual, professional and academic interests of its members and associates. Individuals are encouraged to take advantage of the opportunity to make information available in this new, electronic medium.

Administrative Structure

Humanities Information Services, the technology branch of the College of Humanities provides internet/intranet hosting, design, development and maintenance of college department and center Web sites.

In addition, all College of Humanities faculty, staff and graduate students may have their own personal Web space. This is obtained by requesting a Humantities Network Account.

If your professional activities, research projects, etc. require you to maintain Web sites that would be better served by a non-personal Web address, it may be possible to move them to their own name.osu.edu address. Please contact Web Services for more information.

Access

  1. Who is eligible for a Web account?
    Any member of the faculty, staff or graduate student body currently employed by the College and any graduate student currently enrolled in a degree program of the College may have access to use the World Wide Web (WWW) server and obtain their own personal Web space. Undergraduate Humanities students may apply for a special student Humanities Network account which provides them also with a 'limited' Web site. However non-humanities majors and people not employed by the College or not enrolled in a graduate degree program of the College are usually not given access nor a Web site, but if necessary, their needs can be assessed on a case-by-case basis if they are in conjunction with the needs of current faculty, staff and graduate students.
  2. What kinds of Web accounts are available?
    • General User accounts are for faculty, staff and graduate students interested in uploading pages related to their own classes and professional work. Users with this kind of account will be given a login name that is the same as his or her unique Humanities (Novell) Network ID and a password that is determined by him or her. A personal directory named with the person's unique OSU ID without the dot (i.e. jones5830)--all in lower-case letters-- will then be created for them, that is accessible from the Web. This directory will be set up both on our Staging and our Production servers. The personal directories on the Staging Server will be accessible as a network drive or local root folder. (See our Staging Server Web page for more information.) From the Staging Server, users will be able to upload (FTP) their files to their personal directory on the Production Server. The standard allotment for each individual user is 256 megabytes of disk space. Decisions for additional space will be made jointly by the Department and the College of Humanities on a case-by-case basis.
    • Departmental Programs and Special Project access access rights (the ability to upload files to a particular directory on the server) will be added to general user accounts for people designated to maintain World Wide Web (W W W) pages for Department programs and special projects. The read/write/ownership settings on these non-personal directories in the departments hierarchy will be determined by the Department Web Manager.
  3. How does one get a Web account?
    If you are a College of Humanities faculty member, staff member or graduate student currently enrolled in a degree program of the College, you merely have to apply for a Humanities Network Account. When you receive your network account, you are also receive Web spaces on both the Staging and Production servers were created and your Web address activated simultaneously with the creation of your Humanities Account.

    To obtain access to the Web account for any other College of Humanities Web address, you must have the owner of that address contact Web Services, by email, to request an account for you. They must provide,in the email:

    Full name
    "Whois" e-mail address (e.g. hall.409@osu.edu)
    Password
  4. What happens when a user leaves the college?
    When a user permanently leaves the College, his or her Humanities Network Account is disabled and the contents of their Web spaces will be deleted. It it the responsibility of the Department Administrative Assistiants to regularly determine which users' accounts have expired and to do the deletions by the start of the next quarter. Exceptions to the deletion rules may be made at the discretion of the Department Web Managers in consultation with Web Services.
  5. Moving Contents from one Department to another
    Should occasion arise for the contents of one account to be moved to another account, the owners of both accounts will confer and agree upon arrangements for the move in advance. Then should then Support Services to help with the move of materials in a non-Web network location and contact Web Services to help with the moving and necessary updating of any Web materials.

Structure

  1. The Department Web Content Manager along with personal from Web Services will determine the structure of directories for the Department Web site. It is to be based on the sample directory structure provided by Web Services at: Directory Structure
  2. Each directory will use default.cfm, default.htm, index.cfm OR index.htm as the home page for the directory.

Content

  1. As with more traditional modes of publication and speech, any information or service provided on the College’s World Wide Web (WWW) pages is subject to existing University, College, and Department rules and guarantees governing publishing and speech under these units' auspices. (Please see the Code of Student Conduct.)
  2. Department Web sites should be designed in accordance with the College of Humanities Web Visual Identity guidelines.
  3. In certain instances files may be temporarily disabled or removed from a Department World Wide Web (WWW) directory by the Department Web Manager or by Web Services. Under such circumstances the owner of the page or files will be contacted before they are permanently removed or disabled. If the owner disagrees with the decision to remove or disable his or her files, an appeal can be made to the Department's administration. The file in question can be restored from the back-up copy if the request to disable it is overruled by the department.

Removing and Disabling Files Instances

Files may be removed or disabled when:
  1. Any part of a file or group of files violates existing University, College, or Department rules governing publishing and speech, or local, state or federal laws.
  2. Any part of a file or group of files jeopardizes the efficient or reliable operation of the server or the network infrastructure, (e.g. files that are internally corrupt, infected by a virus, etc.). In urgent situations, if contact with the owner cannot be made, files may be removed by the Colleges Web Service without prior notification.

Although the College does make Back-Up copies of files, Owners are advised to keep their own Back-Up copies of important material(s).

Fair use

In placing files on the World Wide Web (WWW) server in the Departments’ directories, all persons will abide by copyright rules and "fair use" guidelines. The Library of Congress provides information about copyright at http://lcWeb.loc.gov/copyright/.